Office Administrator/Receptionist sought

27th April 2024

We are seeking an additional member of staff to strengthen our reception/administration team. This is a great opportunity to work in a friendly professional team in a really interesting environment.

The full role is:

JOB TITLE

Office Administrator/Receptionist

JOB OVERVIEW

The Office Administrator/Receptionist will be jointly responsible for the day to day management of the reception of the auction rooms and undertaking administrative functions at the busy Mendip Auction Rooms.

The successful candidate will work closely with other members of staff and will use dedicated auction software in carrying out all administrative duties associated with the staging of auctions and liaise with the providers of auction software.

Attention to detail is key and excellent English skills and numeracy are required.

DUTIES & RESPONSIBILITIES

The role will include:

· Managing the reception area, including welcoming customers and guests
· Managing company correspondence, including phone calls, emails, letters and packages
· Processing entry forms, lotting, cataloguing and condition reports
· Handling invoices and taking payments
· Processing payments to clients and maintaining payment records
· Managing office supplies
· Working closely with the valuers including making appointments and diary management
· Assisting with the postage and packing of items

The role is intended to be one of flexibility working within the team to ensure the successful staging of auctions.

PERSONAL SKILLS REQUIRED

Excellent organisational, interpersonal and communication skills.
Attention to detail vital and a desire to strive for perfection.
The ability to prioritise and work calmly and effectively to comply with tight timescales.
The ability to work unsupervised and using own initiative.
An enthusiastic, friendly and helpful manner for dealing with clients face-to-face and on the telephone.
A practical approach with excellent common sense.

PROFESSIONAL SKILLS

Salary: £20,000.00-£25,000.00 per year

Basic computer skills with familiarity with Office software.
Good English, numeracy and communication skills (verbal and written).

HOURS OF WORK

Monday – Friday 9am – 5.30pm
(Viewing Days one day per month until 6pm; two days per month until 7pm on rota basis)
(Saturday Sale Day one day per month 8am – 5pm or Sunday one day per month 9am - 12pm)
You may be required very occasionally to work hours outside of your standard working pattern.

To apply please send CV to Tom Killen at tom@killens.org.uk